There are several situations in which writing a formal thank you letter is at the very least a commendable effort and sometimes even an absolute must. The content of the letter generally depends on the nature of the situation and the rapport between the sender and the person being thanked. If a person has had a job interview with a prospective employer or a business contact has been particularly helpful to them, a thank you letter is very much in order. If one has applied for a job and been rejected, writing a letter to the interviewer and thanking them them for their time and consideration is a polite gesture, but not a mandatory one. Generally, whenever a person feels a debt of gratitude, a letter or email saying thank you is the best way to go in business as much as it is in other areas of life. Thank you letters are usually sent in hard copy, especially if they are formal in tone, but can be dispatched by email if that is how the people in question usually communicate. Beyond that, there are no strict formal rules regarding the content of the letter. It is advisable to express one's gratitude in the opening paragraph and to reiterate the sentiment at the end. In the middle section, a person may wish to explain to the recipient in more detail how the latter was helpful and mention a positive result that came out of his or her efforts. In the job interview follow-up letter, one may also use the opportunity to say the things that were not brought up during the interview or briefly address any concerns one may have raised while talking with the employer. |
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